VRiMS Talk & Event Request

Request a VRiMS workshop for your upcoming event

📢 Surgical Society events are starting again on 24th October 2026.

If you are requesting an event for your freshers fair, please note you will not be charged the £5 workshop fee.

Welcome! Please fill in this form to request a VRiMS workshop. Please provide as much detail as possible so we can coordinate logistics. Our team will follow up via a WhatsApp group chat if approved.

We charge £5 per workshop to help sustain our mission and cover essential equipment maintenance costs. This fee also supports our dedicated student university representatives, enabling them to travel and ensure your events run smoothly. Please note: your society remains responsible for headset transport costs (typically via Uber).

Workshops are typically 1 hour: 20 min lecture, 20 min VR surgery, 20 min VR anatomy.

Watch Demo Instagram Reel Provisional Events Sheet

For enquiries about clashes: vrimssurgsoc@vrims.net

Your Details

Your full name

Please provide your contact email

Please provide your mobile number to be added to a WhatsApp group chat

Society Details

e.g. UCL Surgical Society, Imperial MedTech Society

e.g. @vrims_surgsoc

e.g. President, Event Coordinator, Treasurer

Select the type most applicable to your society (Doctors event means non university, aimed at Foundation years and above)

Event Details

e.g. UCL Freshers Fair, Imperial Future of Surgery Conference

We require a minimum of 1 month notice. No events accepted after April 12th 2027.

e.g. Imperial College London, South Kensington Campus, Sir Alexander Fleming Building

Please select the region for your medical/dental school

Workshop Details

Briefly describe the main theme or focus

Please specify the expected number of attendees, e.g. 100 participants

Please provide details on the timing. If there will be rotations, how many people per workshop?

If available, Prof Jag Dhanda will deliver a talk on Extended Reality in Surgical Training. Please email jagtar.dhanda@nhs.net to confirm.

VR Surgical Videos

Select all that apply. View resources: https://docs.google.com/document/d/1f5C1x15y_npbnj2h6GZ5iqv1Hr-mMZO/edit — If applying for a dental event, please select N/A.

Additional Information

Approx 10–12 headsets are available, focused on surgery. We cannot always accommodate specific requests due to limited equipment.

Agreement and Terms

By submitting this form, you agree to:

  • Workshop Fee: You agree to the £5 charge per workshop, which supports VRiMS maintenance costs and our student university representatives in facilitating travel to your events. This fee will be invoiced upon confirmation of your event. Cancellations made more than one week prior to the event will be fully refunded; if you cancel within one week of the event date, no refund will be issued.
  • Transportation Costs: Your society is responsible for all headset transportation costs. VRiMS will not cover these.
  • Availability: We will make every effort to accommodate your event but this may not always be possible due to limited equipment or personnel.
  • Event Promotion: You agree to actively promote the VRiMS workshop on your social media, including tagging @vrims_surgsoc and @vrmedicineandsurgery. Provide photos after the event.
  • Media Restrictions: No photos or videos of surgical content are allowed due to the Human Tissue Act.
  • Research Data: You are happy for VRiMS to collect research data via feedback forms and are authorised to provide this agreement on behalf of attendees.
Promotion Materials